Job no: 537900
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)
Position Summary
Buyer II is a journey-level position that requires minimal supervision and instruction and must demonstrate the ability to make decisions independently and solve problems. This position reports directly to the Associate Director of Contracts and Procurement, and as a member of a larger team, the Buyer II will receive work direction and guidance from the Director, Contracts Administration Manager, or higher-level Buyers. The Buyer II has full purchasing responsibility for a variety of diverse purchasing activities.
Typical activities include but are not limited to:
Develops a variety of contracts (including POs) and other agreements to include language, provisions, terms, and conditions, as well as review and understand vendor/supplier-provided agreements.
Evaluate the customer's requirements and needs to determine the appropriate language and contract or agreement format. Planning and coordination to ensure customers’ needs are met in a timely manner.
Establishes requirements and processes for first-time contracts and solicitations.
Review and apply the appropriate procurement/solicitation method, from single quotes to multiple quotes to formal solicitation development and advertisements, per CSU Contracts and Procurement Policy and applicable State and Federal requirements. This can include reviewing and interpreting the justification for a sole source/brand purchase.
Reviews contract disputes and analyzes contract obligations, terms, conflicts, relationships, etc., to provide recommendations, solutions, and corrective measures when needed.
Prepares and/or edits and signs letters, memorandums, and other correspondence related to the solicitation, purchasing, and delivery function.
Expedites timely delivery of purchase orders.
Works closely with Suppliers, Receiving, and Accounts Payable to resolve shipping problems regarding short, damaged, or incorrect materials and appropriate payment of invoices.
May prepare and conduct workshops to explain purchasing procedures and policies and assist in properly submitting required documentation.
Maintains ethical relationships with vendors. Actively promotes using certified Small and Micro Businesses (SBMB and certified Disabled Veteran Enterprises (DVBE).
Keeps current concerning market conditions and innovative procurement methods. Utilizes Oracle reporting features to provide statistical reports for requests such as departmental workload production, DVBE reporting, Small Business, Recycled Products, etc.
May participate in other reporting requirements/processes as instructed by the Associate Director or Director of Contracts and Procurement.
The ideal candidate will be well-versed in contract language, risk management, liability, and insurance issues. They will be knowledgeable of the requirements of the State of California in regard to contract law. They will thoroughly know the principles of purchasing and procurement policies, methods, and procedures according to the California State Statutes and Codes and have experience in technology or building maintenance purchases and agreements. In order to be successful in the role, the Buyer II must be able to establish work priorities under pressure, meet deadline demands, demonstrate effective communication , and possess a broad knowledge of State policies and procedures to ensure contracts are made in the best interest of the State.
This is a full-time (1.0 time-base) benefits-eligible, permanent (probationary) position. It is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego.
The individual hired into this role will work on campus at SDSU in San Diego.
Department Summary
The Contract and Procurement Management office is responsible for contract administration and procurement processes for San Diego State University, including the Imperial Valley campus. Under the direct supervision of the Associate Director, Contract and Procurement Management, our mission is to respond to the needs of multiple faculty and staff clients and comply with State legislated purchasing mandates and campus policy. The Contract and Procurement Management office is a fully automated, large-scale unit. It encompasses a wide variety of functions from contract and lease negotiations, basic purchasing services of equipment, supplies, materials, and professional services to contracting capital and minor construction projects. Contract and Procurement Management consists of 8-10 Buyers, an Accounting Technician, an Administrative Analyst/Specialist, a Contracts Administration Manager, and an Associate Director.
Education and Experience
Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Additional experience that has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.
Equivalent to two years of purchasing experience at a level equivalent to Buyer I with a background in competitive solicitation processes, contract development, and contract administration.
Key Qualifications
Well-versed in contract language, risk management, liability, and insurance issues.
Knowledge of the State of California's requirements regarding contract law.
Knowledge of University policies, State Statutes and Codes, and procedures for the procurement of commodities and services
Knowledge and experience with technology or building maintenance purchases and agreements are desirable.
Experience in research, analysis, and remediation of conflicts and disputes.
Experience in the use of a computer and an integrated complex financial accounting and procurement system.
Procurement program certifications such as NIGP-CPP, CPPM, CPM, etc., are desired.
Compensation and Benefits
Starting salary upon appointment is not expected to exceed $5,834 per month.
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
San Diego State University offers a rich benefits package that constitutes a major portion of total compensation.
CSU Classification Salary Range: $4,108 - $7,434 per month.
Diversity and Community at SDSU
At SDSU, our diversity gives us power and benefits every single member of our community.
Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here .
Principles of Community
At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.
SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.
Supplemental Information
Initial review of the required application materials, including cover letters and resumes, will begin on April 15, 2024. To receive full consideration, apply by April 14, 2024. The position will remain open until filled.
CSU Vaccine Policy : The California State University has established a policy requiring faculty, staff, and students accessing campus facilities to be immunized against SARS-CoV-2, the virus that causes COVID-19. To access the SDSU campus, you must be fully up to date with your COVID-19 vaccinations, including a booster if you are eligible for one, or request a medical, religious, or off campus exemption, as applicable.
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.
SDSU is a smoke-free campus. For more information, please click here .
SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request accommodation by contacting Casie Martinez at cmartinez12@sdsu.edu.
Advertised: Mar 29, 2024 (9:00 AM) Pacific Daylight Time
Applications close: